VISITOR MANAGEMENT Module - Cosec Centra

The security requirements of modern organizations are challenging and growing increasingly. To manage and track visitors, an automated visitor management system is utmost essential. Visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, and sometimes completely unknown person. We need to stop some visitors at the reception area, whereas some visitors would be allowed to access specific areas, offices, and labs in the building. Furthermore, some visitors are there on a short visit, while others may be there for a longer period, say days or weeks. In addition, the security is expected to keep track of all the visitors and any equipment or material they are carrying. Any lapse can compromise the security and safety of the physical, intellectual and human assets of an organization. No wonder managing visitors’ access is challenging for most organizations. A visitor must be pre-registered by the host to save hassle and time during the visit.

The Matrix COSEC Visitor Access Management is designed to address these concerns in a professional and systematic method without compromising security, hospitality or productivity. COSEC Visitor Management (VMM) is a part of the comprehensive Matrix COSEC Access Control and Time-Attendance suite and runs independently on the COSEC CENTRA. It offers options to create either an e-pass with access rights or a paper pass for a visitor. Security person can create customized visitor pass with visitor name, photograph, organization name, contact details, and escort name. Visitor Management also maintains records of materials that the visitor is carrying along with his ID-proof for security purposes. Moreover, it allows enrolling visitor’s fingerprint or RFID Card to provide the visitor with access to selected areas, where he/she is scheduled to go. This prevents the protection of valuable assets from snooping.

Key Features

•  Visitor Pre-registration Using Web Portal
  -Pre-register the Visitor with Details Like Name, Time and Purpose
  -Automates Visitor Entry System
• Notifications
  -Send SMS to Visitor when Host Pre-registers him/her
  -Send Notification to Host when a Visitor Check-in to the Premises
• Visitor Information
  -Record a Visitor’s Personal, Official and Visit Information
  -Capture Photo and Signature of Visitor
• Visitor Dashboard
  -Live Dashboard gives a Quick Overview of All Visitors in a Graphical Format
  -Information like Status of Visitor Passes, Pre-registered Visitors, New Visitors
• Frequent Visitors
  -Keeps a record of all the visitors and allows to pull up information from past records
  -Eliminate the need for data re-entry to prepare visitor pass quickly
• Desktop-based VMS Application
  -User-Friendly Software for Visitor Management with Live Dashboard
  -For Security Staff to Manage Visitors from the Dashboard
• Visitor Pass Creation
  -Creation of E-pass or Paper Pass with Access Rights for a Visitor
  -Customized Pass with Details like Visitor Name, Photograph and Organization Name
• Visitor Escort
  -Displays an Option to Select an Escort for every Visitor
  -Visitor Needs to Show Credential in a Specified Time Period to Gain Entry
• Visitor Access
  -Selective areas accessible for Visitors
  -Protection of Valuable Assets from Snooping
• Surrender Pass
  -Visitor Surrenders Pass after Visit
  -List of Expired Passes and not Surrendered gets Displayed
• Blocked Visitors
  -Add Specific Visitors to “Blocked Visitors’ List”
  -Prevents Unwanted People from Entering the Premises in Future
• Visitor Reports
  -Reports in Various File Formats like PDF, CSV, Excel, Word, RTF
  -Reports like Visitor Pass Validity Status and Visitor Punch Details

Have more questions about Matrix Telecom products or need to purchase? Call us at 410-583-1701 or email us at questions@pulsesupply.com.